Due to COVID-19, we are requiring masks to be worn while in common areas like the lobby and restrooms.
Home > Plan > Rental Rates

Rental Rates

All prices subject to change. Rental rate structure is approved by the VisitMidland Tourism Commission.

Rental Rates

Non-Profit Rate

Standard Rate

Exhibit Hall --- Half of Room Rent Due to Reserve Date / Half Room Rent Due 60 Days Before Event

Exhibit Hall Full (8 am to 11 pm / Mon. – Wed.)

$1,700

$2,000

Exhibit Hall Full (8 am to 11 pm / Thur. – Sun.)

$2,200

$2,300

Exhibit Hall Full (Holiday Rate)

$2,600

$2,900

Exhibit Hall A (8 am to 11 pm / Mon. – Wed.)

$1,200

$1,400

Exhibit Hall B (8 am to 11 pm / Mon. – Wed.)

$340

$400

Exhibit Hall C (8 am to 11 pm / Mon. – Wed.)

$340

$400

Exhibit Hall D (8 am to 11 pm / Mon. – Wed.)

$680

$800

Exhibit Hall E (8 am to 11 pm / Mon. – Wed.)

$680

$800

Ballroom --- Half of Room Rent Due to Reserve Date / Half Room Rent Due 60 Days Before Event

Ballroom – Full (8 am to 11 pm / Mon. – Wed.)

$725

$850

Ballroom – Full (8 am to 11 pm / Thur. – Sun.)

$950

$1,000

Ballroom – Full (Holiday Rate)

$1,150

$1,250

Ballroom – Full – Half Day Rate (8 am to 11 pm / Mon. – Wed.)

$500

$600

Ballroom A, B or C (8 am to 11 pm / Mon. – Wed.)

$380

$450

Meeting Rooms --- Half of Room Rent Due to Reserve Date / Half Room Rent Due 60 Days Before Event

Meeting Room – Full (8 am to 11 pm / Mon. – Wed.)

$460

$540

Meeting Room – Full (8 am to 11 pm / Thur. – Sun.)

$570

$600

Meeting Room – Full (Holiday Rate)

$720

$750

Meeting Room – Full –1/2 Day Rate (8 am to 11 pm / Mon. – Wed.)

$325

$380

Meeting Room A, B or C (8 am to 11 pm / Mon. – Wed.)

$255

$300

Full Facility --- Half of Room Rent Due to Reserve Date / Half Room Rent Due 60 Days Before Event

Exhibit Hall, Ballroom & Meeting Room (8 am to 11 pm / Mon. – Wed.)

$2,600

$3,050

Exhibit Hall, Ballroom & Meeting Room (8 am to 11 pm / Thur. – Sun.)

$3,325

$3,500

Exhibit Hall, Ballroom & Meeting Room (Holiday Rate)

$4,100

$4,300

Notes:

  • Multi-day discounts: 5% off the second consecutive day rental; 10% off the third consecutive day rental; 15% off fourth consecutive day and each following day. Applies to full room & facility rental only.
  • Discounted setup day is available based on availability and number of days rental of the facility.
  • Non-profit rates require a copy of your 501-C tax certification and approval by BCC staff.
  • Rental rates include use of banquet tables and chairs at no charge. Also included is the initial setup of the room per the client’s request. Any changes to the room after the first setup will require an additional fee.
  • Additional fees include items such as cost for security if required for your event, rental of tablecloths and an A/V Operator during your event.

Ala Cart / Set Up Item Charges

8’ x 4’ Stage (24” or 30” tall) - Skirted

12

$20 per section

8’ x 6’ Stage (24” or 30” tall) - Skirted

10

$20 per section

Podium (with TV on front)

1

$15

Pub Table

20 .

$10 per table

Bar Carts (for alcohol service)

6

$30 per bar cart

Dance Floor (up to 20’ x 20’)

1

$200

Stanchions – Red Rope

12

$10 each

Stanchions - Black

10

$10 each

Red Carpet (4’ x 20’)

2

$25 per section

10’ x 10’ Pipe & Drape Booth

  • Pipe & Drape for 10' x 10' booth
  • 8' Rectangle Table (skirted)
  • 2 Banquet Chairs
  • Electric - 20-amp breaker with 4 plugs

120

$50 per booth

Electric - 20-amp breaker with 4 plugs

N/A

$20 each

Truss (lighting truss) – 8-foot section

30

$20 per section

Truss (lighting truss) – 3-foot section

20

$10 per section

Audio/Video Fees

Video Projector & Screen (Installed)

$30 per day per projector

Video Projector & Screen (Portable)

$50 per day per projector

Wireless Microphone

(either handheld or lapel)

$40 per day per microphone

Podium Microphone (hard wired)

$30 per day per microphone

Smart Podium with Computer (Windows PC)

$30 per day per cart/PC

Video Camera – Stand Alone

$40 per day

Video Camera for iMAG – Image Magnification (Exhibit Hall only)

$30 per day per camera

A/V Operators (BCC staff) – per hour charge

$30 per hour

Back to
Top
Tickets & Deals